Special COVID-19 Webinar Recording: Ready, Set, Go: Planning Ahead to Administer the COVID-19 Vaccine to HBPC Patients

VA Handout
Pdf Summary
The document outlines the Standardized COVID-19 HBPC (Home-Based Primary Care) Vaccination Clinical Flow, providing a comprehensive SOP (Standard Operating Procedure) for handling, preparing, and administering COVID-19 vaccines by HBPC staff. Key aspects are divided into three main phases: Preparation, During Visit, and After Visit.<br /><br />### Preparation Steps:<br />- **Vaccine Request:** Request the vaccine from the Pharmacy via email at least 24 hours prior to the visit.<br />- **Notifying Changes:** Inform the Pharmacy POCs if the visit is canceled.<br />- **Preparation:** The Pharmacy prepares the vaccine, an anaphylaxis kit, and a recording sheet.<br />- **Patient List:** Email the names of patients scheduled for vaccination to the HBPC Program Director by noon the day before.<br />- **Handouts:** Include Moderna fact sheets, VA side effects info, and the Veteran COVID-19 Vaccination Tool Worksheet.<br />- **Vaccination Record:** Ensure the Moderna vaccine type, lot number, and expiration date are recorded on the CDC card. <br /><br />### During Visit:<br />- **Patient Interaction:** Ask for the patient's preferred arm and provide necessary fact sheets and side effects info.<br />- **Preparation and Administration:** Review potential side effects, gather supplies, and administer the vaccine.<br />- **Documentation:** Fill in the vaccine record card with pertinent details like the date for the second dose. <br />- **Monitoring:** Stay with the patient for 15 to 30 minutes post-vaccination.<br />- **Planning:** Discuss a return plan for the second dose if applicable.<br /><br />### After Visit:<br />- **Return Supplies:** The anaphylaxis kit and recording sheet must be returned to the Pharmacy, and unused doses reported.<br />- **Documentation:** Confirm correct documentation using the Vaccination Tool Worksheet and dispose of it in a confidential shred bin.<br />- **Daily Reporting:** By 1500 hours, email the HBPC Program Director with the number of doses administered, wasted, and any adverse events.<br />- **System Input:** Document the vaccination in CPRS (Computerized Patient Record System) under the appropriate clinic location, either "MAD COVID VACCINE #1" or "MAD COVID VACCINE #2," according to the dose given.<br /><br />The document ensures a standardized, efficient, and safe approach for COVID-19 vaccinations within home-based care settings, emphasizing accuracy in administration and documentation.
Keywords
COVID-19
HBPC
Vaccination
Standard Operating Procedure
Preparation
Administration
Documentation
Pharmacy
Anaphylaxis kit
CPRS