Special COVID-19 Webinar Recording: Ready, Set, Go: Planning Ahead to Administer the COVID-19 Vaccine to HBPC Patients

VA Handout
Pdf Summary
The document outlines the Standardized COVID-19 HBPC (Home-Based Primary Care) Vaccination Clinical Flow, providing a comprehensive SOP (Standard Operating Procedure) for handling, preparing, and administering COVID-19 vaccines by HBPC staff. Key aspects are divided into three main phases: Preparation, During Visit, and After Visit.<br /><br /><h3>Preparation Steps:</h3><br />- <strong>Vaccine Request:</strong> Request the vaccine from the Pharmacy via email at least 24 hours prior to the visit.<br />- <strong>Notifying Changes:</strong> Inform the Pharmacy POCs if the visit is canceled.<br />- <strong>Preparation:</strong> The Pharmacy prepares the vaccine, an anaphylaxis kit, and a recording sheet.<br />- <strong>Patient List:</strong> Email the names of patients scheduled for vaccination to the HBPC Program Director by noon the day before.<br />- <strong>Handouts:</strong> Include Moderna fact sheets, VA side effects info, and the Veteran COVID-19 Vaccination Tool Worksheet.<br />- <strong>Vaccination Record:</strong> Ensure the Moderna vaccine type, lot number, and expiration date are recorded on the CDC card. <br /><br /><h3>During Visit:</h3><br />- <strong>Patient Interaction:</strong> Ask for the patient's preferred arm and provide necessary fact sheets and side effects info.<br />- <strong>Preparation and Administration:</strong> Review potential side effects, gather supplies, and administer the vaccine.<br />- <strong>Documentation:</strong> Fill in the vaccine record card with pertinent details like the date for the second dose. <br />- <strong>Monitoring:</strong> Stay with the patient for 15 to 30 minutes post-vaccination.<br />- <strong>Planning:</strong> Discuss a return plan for the second dose if applicable.<br /><br /><h3>After Visit:</h3><br />- <strong>Return Supplies:</strong> The anaphylaxis kit and recording sheet must be returned to the Pharmacy, and unused doses reported.<br />- <strong>Documentation:</strong> Confirm correct documentation using the Vaccination Tool Worksheet and dispose of it in a confidential shred bin.<br />- <strong>Daily Reporting:</strong> By 1500 hours, email the HBPC Program Director with the number of doses administered, wasted, and any adverse events.<br />- <strong>System Input:</strong> Document the vaccination in CPRS (Computerized Patient Record System) under the appropriate clinic location, either "MAD COVID VACCINE #1" or "MAD COVID VACCINE #2," according to the dose given.<br /><br />The document ensures a standardized, efficient, and safe approach for COVID-19 vaccinations within home-based care settings, emphasizing accuracy in administration and documentation.
Keywords
COVID-19
HBPC
Vaccination
Standard Operating Procedure
Preparation
Administration
Documentation
Pharmacy
Anaphylaxis kit
CPRS